Public Speaking:
Room Setup Checklist

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  • Your first priority is safety. Know where fire exits and extinguishers are.

  • Have backup equipment and backup plan in case of failure.

  • Keep room lights at maximum intensity unless slides and/or video projection are being used.

  • If room lights are down, put a soft light on presenter.

  • Schedule breaks during program.

  • Tape door latches to prevent them from making loud noises.

  • Use semi-circular seating if possible.

  • Provide hardback writing surface if needed.

  • Locate your presentation area as close as you can to front row.

  • If seats can't move YOU MOVE!

  • Without screen, set to long side of the room.

  • With screen, set to short side of the room.

  • Avoid long narrow rooms (switch rooms if possible).

  • Avoid placing chairs next to walls.

  • Cut aisles behind poles.

  • Set aisles bigger as they get nearer exits.

  • Seat for least distraction audience members should not have to cross more than six others to get to a seat.

  • Force audience to front with reserved signs or put out less chairs than the expected attendance. Stack additional chairs in back corner of room so they are handy if needed.

  • Arrange for a good sound system. Thoroughly check sound system BEFORE program.

  • Check climate. Locate climate controls or know who to call.

  • Make sure water and glasses are available.

  • Locate restrooms, phones, snackbars, elevators or stairs, and business center.

  • Make sure there are signs posted to direct participants to your room.

Personalize this checklist for your presentations.




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